Manager
And Coach FAQ
Startup
Medical Release Forms
For 2024-2025, Medical Release forms are filled and signed during registration. Those can be downloaded and printed from GotSport.
How to Download Player Forms from GotSport
See the GotSport instructions here. Parents filled the Medical Release information through registration. GotSport generates the form.
PDF Downloads
Paper forms can be downloaded from the links below:
US Club Medical Release Form (filled with registration)
FYSA Medical Release Form (filled with registration)
Incident Forms
SCUSC Injury Report Form – Player injuries must be reported to the Club. Complete the form electronically and submit it to admin@spacecoastsoccer.org or give handwritten reports to Directors. The fillable PDF can be typed in and saved.
US Club Incident Report (ECNL, RL, FCL Teams) – used to report any competition incidents which must be presented to the Discipline Committee, pursuant to the US Club Soccer Disciplinary Policies.
FYSA Notice of Possible Head Injury/Concussion (GCF Teams) – To be filled and presented to the Club at the time of the incident or shortly thereafter
Uniform ordering information will be collected during registration and parents will receive emails from Soccer.com to order.
Puma Sizing Guide link – download or send out the link to parents
You are added with manager privileges to the TeamSnap team.
You are able to add registered players (confirm with Registrar first.)
Photos are not required.
Please enter the game schedule, choosing the location from those already entered.
Chat is to be used for positive team communication only, not to air grievances. Report improper chat to your Director.
Team budgets are available for families to view during the team fee registration process. The Team Manager can also access the link to the team budget in the Team Manager TeamSnap files.
Budget entry examples:
- Tournament fees
- Coach travel
- Teamsnap
- Supplies to make passes
Budgets are divided by the number of players. We suggest payment plans do not exceed 5 months (Aug-Dec) but can be extended for those in need.
Team Fundraisers can supplement your budget and reduce payments.
GotSport
- GotSport is used for Player Registration for the season. Parents register and pay through their Parent accounts.
- Medical Release Forms can be downloaded for players.
- GotSport is used by US Club and FYSA for team rosters and passes.
- League and Tournament schedules can be viewed through GotSport.
- NPL, FCL, and GCF teams will use GotSport for game day. requirements.
- All teams will use GotSport to register for tournaments.
- Managers and Coaches are added to the teams and have access through the Team Management tab. They login to their own GotSport account.
TGS/Athlete One
- TGS/Athlete One is used by ECNL and ECNL RL for team and player registrations, schedules, rosters, passes, and gameday documents. These are accessed through the ECNL App.
- Teams are manually kept in sync with the GotSport teams.
- Players have player accounts under their own emails. They can add information for recruitment along with a player photo. This is temporarily not available during the transition to Athlete One.
- Managers use TGS for Rosters, Schedules and Match Reports but do not have access to player cards.
TeamSnap
- TeamSnap is a club-wide communications tool. Each team has its own account which the club can access to send messages.
- The player list is added and the season schedule is entered by the coach or manager. Teamsnap should be used for all game and practice communication.
Soccer.Com
- Soccer.com is where parents order uniforms.
- Parents are sent a link directly specific to the player and their jersey number.
- Any questions about uniforms should go to kelly.rogers@spacecoastsoccer.org
Required
- Laminated player passes on a ring
- Match Report
- Up-to-date Roster
- Medical Release Form for each player
- Report Forms
- Incident Report (if a US Club team, for League incidents, not for tournaments)
- SCU Injury Report
- Notification of Possible Head Injury Form (GCF Teams)
Suggested
- Field Maps
- Game Schedule
Clearances
Read completely before starting …
- All requirements are done in GotSport: Background Check, SafeSport, Disqualification Review.
- If you do not have a coach or manager GotSport account, first register. Parents can use the same login as their child’s account. Coaches register here Managers register here
- Once logged in, go to the Dashboard to see your requirements. (If you have a child in the system you may first be brought to the family account. Click on your profile photo or icon.)
- Complete the needed items under USCLUB REQUIREMENTS. (If you only see a USYS heading contact Karen.) See the instruction link below.
- DO NOT pay for the background check. You will get to a voucher code box. Enter SPACE for payment.
Instructions …
Login to GotSport at system.gotsport.com.
Follow the instructions linked here: US Club Reqistration/Eligibility Requirements
Go to each bullet, read the instructions, and complete that requirement.
You will need to complete the USYS (for FYSA) clearance requirements. These are done in GotSport. Once complete you will have a pass and appear on the roster.
- Background check
- HeadsUp Concussion Course
- SafeSport Course
In GotSport, your requirements will show under USYS REQUIREMENTS. If you login and see USCLUB instead, contact Karen.
Basically, for each requirement labeled Required, click the Details link to the far right and follow the instructions.
Download Full instructions for USYS here.
If you do not yet have a Coach or Manager account, first register. Parents can use the same login as their child’s account.
AUE has changed their options. Please wait until step 3 is filled in to complete this requirement
Brevard Parks & Rec Dept requires a fingerprinted background check for all coaches and for volunteers serving over 20 hours. Fingerprinting is good for 5 years.
You will receive a coupon code from Kelly Rogers to register for fingerprinting.
- Go to the AUE Staffing webpage to set up your appointment.
- Click on Fingerprinting.
- Choose __TBD__ for your category.
- Choose a day and time and Continue.
- When filling your information, choose Space Coast United Soccer Club as the Recreation Partner.
- Click Redeem Coupon, enter the code you were given, and click Apply.
- Complete registration.
Location:
AUE Staffing
1600 Sarno Rd #109, Melbourne, FL 32935
321-622-8306
Game Day Procedures
NOTE: The league coordinator will send out game information, usually the Sunday prior to game day. Any information in that email supersedes the information below.
PREP FOR GAME DAY
- By Tuesday, coaches must let their director know of any roster changes needed.
- Thursday—set lineup in ECNL app. The lineup can be changed up to referee check-in. If you cannot select a player from the pool, they are either not eligible to play on your team or are already on another team’s lineup.
- Print two copies of Official Roster and blank match report as app backup.
ON GAME DAY
- Appx 20 minutes prior to gametime, for referee check-in, work with the referee to check off players on your ECNL app. After this is completed for both teams, the ref will scan the QR code on the home team’s app to generate the scoring report.
- If you are the team designee for this, after the game, wait for the ref to complete game report. When asked, verify that the game score is correct, and that any injuries are noted. Sign the report.
- Inform Jeff Budd of any injuries or Red Cards immediately.
ROSTERS
Which Roster should I print?
The roster for ECNL and ECNL RL teams is the US Club Official Roster that you access through ATHLETE ONE. Until Athlete One opens its Team functions, print the roster sent to you by the Registrar.
MATCH REPORTS
Who shows on the virtual Match Report?
In the ECNL App, you choose the players you want to show on the match report. You can choose players from your team, or players from younger teams from the Player Pool tab.
Adding Club Players
If you are adding players from a team managed in GotSport, your coach will need to notify the registrar no later than Tuesday. Player passes in ATHLETE ONE are individually vetted by US Club Soccer, and we are at the mercy of their time table.
When is the Match Report Due?
Your team lineup can be modified in the app until referee check-in, but should be set by Thursday prior to the game to allow time to solve any issues.
Helpful links:
NOTE: For FCL Academy and NPL, the league coordinator will send out game information, usually the Sunday prior to gameday. Any information in that email supersedes the information below.
PREP FOR GAME DAY
- By 5 pm Thursday, check match report to make sure all players appear and jersey numbers are correct.
- Thursday/Friday Print match report (GCF, NPL, FCL Academy–2 standard copies for home game, 1 standard copy for away game; CFPL 1 photo copy)
- Print one copy of Official Roster
- For FCL Academy and NPL home games, print 2 sheets of Substitution Passes Substitution Passes
ON GAME DAY
- Check for field or time updates in GotSport
- Appx 20 minutes prior to gametime, for referee check-in, provide match report (if home team), roster (if requested), and player passes if requested to referee if manager is doing check-in. Otherwise, give credentials to coach for them to do check-in.
- If you are the team designee for this, after the game, wait for the ref to complete game report. When asked, verify that the game score is correct, and that any injuries are noted. If there is a red card, there will be a separate report. Sign the report, and then after both the home and away teams have signed, you will take a picture of the signed report if you are the away team, or keep the match report if you are the home team.
- If you are the home team, or if the home team has not done so 24 hour hours after game completion: using the QR code and information on the match report, input the game score. The match report upload cannot be done through the QR code; use the web address to do that. NPL & FCL Academy—email the picture of your match report to Jeff Budd. You do not need to upload.
- If you are the home team, retain the match report until the start of the next season.
ROSTERS
Which Roster should I print?
For NPL, FCL Academy, and CFPL, you have one official roster: Florida Club League 2024-2025 US Club Soccer Registration Passcards & Rosters event.
For GCF/BYSL, you have one official roster: 2024-2025 FYSA Registration Event
How to Print the Roster
- Login at system.gotsport.com.
- Click on the Team Management tab then the team name.
- Click the Rosters tab.
- From Select Event Roster, choose Florida Club League 2024-2025 US Club Soccer Registration Passcards & Rosters or 2024-2025 FYSA Registration Event
- Click Search.
- Go to the Documents and IDs tab. Click the Roster PDF button. This will download the document for you to print. It is suggested that you bring two to every game.
Entering Jersey Numbers
- Complete steps 1 to 5 above, stay on the Rosters tab.
- Enter the jersey number for each player.
MATCH REPORTS
Who shows on the Match Report?
The Match Reports pull from the Florida Club League 2024-2025 US Club Soccer Registration Passcards & Rosters or 2024-2025FYSA Registration event.
Adding Club Players
Player additions are done by the registrar, who will make sure you receive the player pass.
Coaches must contact their director by Tuesday prior to game day to request players be added. The director will contact the registrar.
When is the Match Report Due?
Ensure all players are on the Match Report by 5 pm Thursday prior to the match.
Note: CFPL (ONLY) will allow some leniency with emergency game-day write-ins, but that requires a call to the director who then has to reach out to Florida Club League. It is better to plan ahead than be short a player.
Contact Karen Dibbern if a player or Coach is missing. Please do not wait until Friday.
How to Download the Match Report
- Login to your GotSport account at system.gotsport.com.
- Click on Team Management.
- From the list on the left click Matches.
- Find the match in the list. Click the 3 dots to the right and choose Print Match Card. Select Standard for Game Sheet Type for GCF/FCL Academy. Choose Photo for CFPL. The report will download to a PDF for you to print.
How to Input the Score and Upload the Match Report
Score Only Quick-Add (you will need to upload match report separately
- Scan theQR code on the Match Card.
- Scroll down to the match and enterScore (top fields are not needed).
- Save.
Entering Score and Uploading through Team Management:
- Login atgotsport.com.
- Go toTeam Management.
- ClickMatches in the left column. Use Filters as needed.
- Click the 3-dots to the far right and chooseMatch Stats.
- Enter theScore.
- If there were cards issued, click the card color and fill in the information.
- Upload the Match Card: click the Choose Filebutton, select the Match Card file and click Upload.
- The Injury and/or Incident reports are filed separately by the referee and do not need to be entered here
- When complete, clickSave.
Entering through the scoring website:
- Go togotsport.com/scoring
- Enter Event Code from match reportand click Submit
- Enter EventPIN and click Submit
- Enter theMatch Number found on the report and click Search.
- Enter theScore.
- If there were cards issued, click the card color and fill in the information.
- Upload the Match Card: click the Choose Filebutton, select the Match Card file and click Upload.
- The Injury and/or Incident reports are filed separately by the referee and do not need to be entered here
- When complete, click Save
When all else fails you can download a blank match report and fill it in.
- Login to your GotSport account at system.gotsport.com.
- Click on Team Management.
- From the list on the left click Matches.
- Find the match in the list. Click the 3 dots to the right and choose Print Match Card.
- Select Standard for Game Sheet Type. The report will download to a PDF.
Players may not be written onto the Match Report. Be sure to have Club Pass players (guest players from within the club) added by Wednesday prior to a game. You will need their pass as well.
Incident Forms
SCUSC Injury Report Form – Player injuries must be reported to the Club. Complete the form electronically and submit it to admin@spacecoastsoccer.org or give handwritten reports to Directors. The fillable PDF can be typed in and saved.
US Club Incident Report (ECNL, RL, FCL Teams) – used to report any competition incidents which must be presented to the Discipline Committee, pursuant to the US Club Soccer Disciplinary Policies.
FYSA Notice of Possible Head Injury/Concussion (GCF Teams) – To be filled and presented to the Club at the time of the incident or shortly thereafter.
You must contact the club’s League Coordinator. Do not contact the other coach directly (GCF is the exception. You may be asked to reach out to the other team.)
The Coordinator will contact the Scheduler who will handle scheduling the field and referees.
ECNL, ECNL RL, NPL, FCL Academy:
Your Director and Jeff Budd
CFPL: Your Director
GCF: Your Director
The Club travel guidelines are linked below.
For hotel reservations, please send the details well in advance to the Team Fees Admin teamfee@spacecoastsoccer.org who will make the reservation with the club credit card. If a coach or manager pays for the hotel on their credit card, after travel, use the Coach / Manager Reimbursement Request.
Coach Travel Expense Guidelines
Reimbursement form for zone mileage/per diem: Coach Travel Reimbursement Request
Reimbursement form for hotels and miscellaneous expenses: Coach / Manager Reimbursement Request
Injuries And Insurance
A player or coach injury requires notification to the Club. A possible concussion requires an FYSA form.
Contact your Director immediately following the game and give him a description of the injury.
SCU Injury Report Form. Complete the form electronically and submit it to admin@spacecoastsoccer.org or give handwritten reports to Directors. The fillable PDF can be typed in and saved.
FYSA Notice of Possible Head Injury/Concussion. To be filled and presented to the Club at the time of the incident or shortly thereafter.
Forms and links to file an insurance claim are found on our Forms Page.
All registered coaches and players are covered by supplemental medical insurance provided by the organization under which they play. For Comp, it is through FYSA or US Club. For Rec in BYSL it is FYSA, Rec in-house is through USSSA.
If you or your player is injured during a game or at practice, you can file a claim to help cover the costs of medical treatment.
FYSA – GCF And BYSL Teams
Who is covered? What is covered?
US Club – ECNL, ECNLRL And FCL Teams
US Club Insurance Claim page with Claim Form and instructions.
US Club Insurance Claim Verification Form (#R011, fillable PDF).
The team coach or manager will submit this form for processing when a parent submits an insurance claim for one of your players. This information provides verification of the player’s injury prior to submitting the claim to the insurance company for review.
USSSA – In-House Rec Teams
USSSA Insurance – Contact admin@spacecoastsoccer.org
TGS
- Start at TGS from public.totalglobalsports.com
- Choose the Team Account (left) option then login.
- Choose Team Account.
- Click the team.
- On the left, click Player Pool to see your rostered players.
- From the More menu at the top right, choose US Club Roster to download the official roster.
You don’t. This is not a feature allowed to teams. The card must come from the Registrar. You will be sent a PDF to save and print.
The team dashboard displays the next 5 upcoming games.
To view the full schedule
- In the left menu bar, click Schedules.
- TGS System Games is selected by default. All upcoming games are displayed.
- To view games already played, click Past Games.
Email questions for support to help@totalglobalsports.com.
Find the Support pages at https://totalglobalsports.zendesk.com/hc/en-us
GotSport
system.gotsport.com
Adding jersey numbers as a Coach or Manager
You will need to add the jersey numbers in two places, the passcards and rosters event and the league event.
Example, Florida Club League passcards and rosters and DEV League Boys.
- Login to your account at system.gotsport.com.
- From the top menu bar click Team Management.
- Click the team and go to the Rosters tab.
- Choose the Event and click Search.
- Go to the Documents & ID tab.
- Click Roster PDF and/or ID Cards.
Go to your Team and Team Registrations.
Click the Event (league or tournament).
Go to the Schedule tab.
Medical Release Forms
Medical Release forms are filled and signed during registration. Those can be downloaded and printed from GotSport.
How to Download Player Forms from GotSport
See the GotSport instructions here. Parents filled the Medical Release information through registration. GotSport generates the form.
PDF Downloads
Paper forms can be downloaded from the links below:
US Club Medical Release Form (filled with registration)
FYSA Medical Release Form (filled with registratio
Support Hours: Monday through Friday 9 AM to 5 PM
Open a Support Request: Click the Support bubble at the bottom of the screen.
Support topic pages at:
Phone: 904-746-4446 (currently switched to online-only support)
Email: clubs@gotsport.com
Tournaments
Tournaments are chosen by the Division Directors prior to season start. If your team wants to add a tournament, Director approval is required, and the registrar notified. Please allow enough time for an additional team fee collection to be completed before the registration deadline.
The Registrar will do the registration for all tournaments. However, the Coach and Team Manager must be familiar with the requirements of the tournament and agree to the terms. You can find the information, including the rules, on the tournament website.
If your roster will differ from your usual FYSA or US Club roster, including any coach changes, please apprise the registrar well before the deadline for roster changes (date published on the tournament website.) DO NOT, even if you receive an email from the tournament with the directions, clone your roster in GotSport.
There is special Permission to Travel paperwork that needs to be submitted to FYSA for those traveling out of State using an FYSA State roster. Please always check tournament rules as they vary from event to event.
The team manager is responsible to do online or in-person check-in, and to upload or bring all documents per tournament requests (multiple rosters, medical release forms, etc.)
Travel Plans
The team manager (or team tournament planner) in most instances is to plan the hotel stay for the team attending a tournament outside of the commuting range stated by tournament. Be aware of tournament hotel policies. Many tournaments require teams to stay at one of their negotiated “official” tournament hotels (“Stay to Play”) as part of the registration agreement.
If you are not tied to a housing company, you’ll want to find a hotel near the fields that has a flexible cancellation policy. You can research online, and then call to ask for their group sales office to get a discounted registration link.
Coach travel expenses are to be reimbursed through the Team Fees Admin (see travel and reimbursement guidelines.)
Frequent Questions
The Club travel guidelines are linked below.
For hotel reservations, please send the details well in advance to the Team Fees Admin teamfee@spacecoastsoccer.org who will make the reservation with the club credit card. If a coach or manager pays for the hotel on their credit card, after travel, use the Coach / Manager Reimbursement Request.
Coach Travel Expense Guidelines
Reimbursement form for zone mileage/per diem: Coach Travel Reimbursement Request
Reimbursement form for hotels and miscellaneous expenses: Coach / Manager Reimbursement Request
Players can be invited to practice for evaluation but cannot join a team until they have registered.
After the player is complete, a new pass and roster will be sent to you.
Jr Division
Dean will start the process and copy you on the request.
Sr Division
Coordinate with Scotty and gather the contact information for the player, then send it to the Registrar.
- Tam Name
- Player Name
- Parent Name
- Parent email
- Player status – current Rec player, registered to another club, coming from another state, etc.
- When the player is starting
For ECNL or ECNLR, you will add the player to your Match Report in TGS. See Game day procedures.
For FCL and GCF, player additions should be made by Wednesday before a Saturday game day.
Players being added from FYSA to a US Club team will need at least 3 days to process.
Jr Division
Dean will place the request and coordinate with the Registrar.
Sr Division
Coordinate with your coach and contact the Registrar with the request.
Contact our Field Scheduler, Haris Memisevic, with any requests.
haris@spacecoastsoccer.org
321-960-7984
To check field availability, the Master Practice Schedule and Master Game Schedule can be viewed from our website Schedules menu.
You must contact the club’s League Coordinator. Do not contact the other coach directly.
The Coordinator will contact the Scheduler who will handle scheduling the field and referees.
ECNL, RL and FCL:
Your Director and Jeff Budd
GCF:
Your Director or league rep
Coaches
The Club travel guidelines are linked below.
For hotel reservations, please send the details well in advance to the Team Fees Admin teamfee@spacecoastsoccer.org who will make the reservation with the club credit card. If a coach or manager pays for the hotel on their credit card, after travel, use the Coach / Manager Reimbursement Request.
Coach Travel Expense Guidelines
Reimbursement form for zone mileage/per diem: Coach Travel Reimbursement Request
Reimbursement form for hotels and miscellaneous expenses: Coach / Manager Reimbursement Request
Golf Cart Rules.
- NO driving on the turf.
- The Club Golf Cart is for approved use only.
- Please contact a Director for approved use.
Email a copy of your certificate to Andrew Simpson at FYSA.
Andrew Simpson
Coaching Licenses
Asimpson3@fysa.com
863-268-8220 EXT 308